Blog

August 19th, 2014

Google_Aug18_CBecause much of our personal and work lives are online these days, it can be challenging for some users to actually differentiate between a work and personal profile, especially when many use the same email address. For Gmail users, there is a solution that could help separate work from personal lives, and important from unimportant messages. That option is to use an alias.

About the Gmail alias

When you first sign up for a Gmail or Google account you are asked to pick an email address or username. Your username becomes the first part of your email address, and is what you will likely give to most people. There are times however where you may not want to give out your email address, but are still required to e.g., signing up for a newsletter.

What many email providers have done is implement an alias feature that allows you to set up a separate email address that can be managed by your main account. When an email is sent to your alias address, it shows up in your main account's Inbox. Google doesn't offer this feature in the traditional sense, instead the company has opted for a slightly different take on aliases.

With Google, you can add a suffix to the main part of your email address to essentially create an alias. The way this works is you add '+alias' to the main part of your email address. Any emails sent to this address will show up in your Inbox, but to the sender they are being sent to a different address.

Setting up an alias in Gmail

With Gmail you don't have to create a completely different account, you can create an alias email address instead. Let's say you are starting to sign up for an increasing number of email newsletters, what you can do is add a suffix like +newsletter to your email address, so it will look like: user.name+newsletter@gmail.com.

You can then use this email for when you are signing up for newsletters, and they will be sent to that address. The key here is that you can create as many +alias addresses as you want, and the emails sent to that address will show up in your Inbox.

Why use an alias?

At first thought this may seem like a bit of a non-feature, after all who really wants to create an alias like this? Well, the main reason this is a useful feature is because of Gmail's Filters and Labels. You can use these two features to sort and automatically action emails sent to a specific email alias. When you combine the +alias feature with these, you have a pretty powerful way to manage your Inbox.

Here are a few examples of how people are using this feature:

1. For newsletters and other non-essential emails

We all get these emails and while they aren't overly important they might contain useful information we want. The problem is that these emails can be annoying and always seem to be multiplying.

One solution is to use a +alias, like +news or +newsletters, when signing up for emails like this. Then, go into Gmail and create a filter that automatically labels all emails sent to the address with something like Updates, or even archive them. To be most effective, try setting the filter so that these emails automatically skip the Inbox, meaning you won't get a notification when you have a new email.

2. For VIPs

If you have a number of clients who you work closely with, or you want to make sure you don't miss anything from them, they why not set an alias like user.name+vip@gmail.com that you can then give to them.

From there, set up a filter in Gmail that automatically marks emails sent to this address as important and top priority. If you set it to automatically add a bright label as well, you increase the chances of seeing the email more quickly and will know it's important right away.

3. For impromptu reminders

We have all been in a situation where we want to send ourselves a reminder to do something later. One thing we can do is to email an alias like user.name+reminder@gmail.com with the reminder.

In Gmail, set up a filter to automatically label every email sent to the above email address with a label like Reminder. These emails can also go right to the archives and skip the Inbox, but when you click the Reminder label, they will still show up. If you are diligent in deleting these emails, this could work as a great way to send yourself important reminders - especially because we already look at our email so much; it will be practically in front of us.

If you are looking to learn more about Gmail and how it can be used in your business, get in touch with us.

Published with permission from TechAdvisory.org. Source.

August 19th, 2014

Facebook_Aug18_CFor many users, Facebook is one of the best places to get to read great articles and content, largely because it is where our friends share interesting content. The problem with this is that not all of us have time to read articles or content immediately and finding these links when we do have time can be tough. To help, Facebook has introduced the Save feature.

About the Save feature

The idea behind the Save feature is that it allows users to save longer-form content like articles posted on a News Feed. So, if someone has posted a link to an article on your favorite blog and you would like to read it later, you can now save it.

While this feature is similar to various apps like Pocket and Readability, which allow users to save content on the Web to read later, Facebook's version goes a little deeper. In a blog article announcing the feature, the company noted that the Save feature allows users to, "Save items like links, places, movies, TV and music."

Let's say you are at work, and during your break you quickly check Facebook. You come across a post where your friends have shared a link to a restaurant's Facebook Page. If you don't have time to visit the page right at that moment you can save it to view later.

While this feature will prove useful for many users, it is worth noting that when you save content, e.g., an article, you will need to have an Internet connection to access it in the future. Knowing Facebook however, they may integrate a feature like this in the future.

How to save content for later

Facebook has integrated this feature into all versions of Facebook, including the mobile app and browser-based versions. You can save content and links by:
  1. Scrolling through your News Feed until you find an article, link, Place, etc. that you would like to save for later.
  2. Clicking on the downward facing grey arrow at the top-right of the post.
  3. Selecting Save 'content name'. Note: The name will be based on the name of the link in the post.

Accessing your saved content

If you are looking at Facebook in your browser, then you should see a tab called Saved show up in the upper part (the area just below your profile image) of the left-hand vertical bar of the page. For users who access Facebook via the mobile app, press the three horizontal bars at the top-right of the app (located just below the magnifying glass) and you should see a section called Saved under Favorites.

When you click on Saved you should see a new screen open with the content you have saved. It will be divided into different types including:

  • All
  • Links
  • Places
  • Music
  • Books
You can interact with each item by either:
  • Tapping on it - This will open the page, link, or content.
  • Sliding it to the left - This will allow you to archive the content or press More to review, share or Like the content.
If you are looking to learn more about the Save feature, or Facebook in general and how it can be used effectively in your business, contact us today.
Published with permission from TechAdvisory.org. Source.

August 12th, 2014

Office365_Aug11_CThe iPad has become one of the most popular business tools, and earlier this year it became even more useful when Microsoft released iPad optimized versions of their popular Office apps. Office 365 subscribers can now access, edit, create, and share PowerPoint, Excel, and Word docs from their device. In an effort to improve the apps even further, Microsoft has updated them.

Excel updates

There are three major updates that have been introduced to the iPad version of Excel:
  • Increased pivot table interaction - These tables are among the most useful for business users working with data. With the new update you can now filter, sort, collapse, and expand details. You can now also refresh pivot tables whereby data is pulled from the workbook. Beyond this, you can also change the visual style and layout of the tables.
  • Flick to select large amounts of data - Working with large amounts of data, or spreadsheets with a large number of rows and columns can be tough on the touch screen. So, to make things easier, you can now select large amounts of data by flicking. For example, if you want to select all the rows in one column, you can simply tap on the selection handle of the top row and flick down to select the whole column.
  • Easier manipulation of data - While touch screens are great, and useful, there are times when working with spreadsheets using a keyboard is much better. In the latest update, Microsoft has added increased support for keyboards. This includes support of many familiar keyboard shortcuts, like CTRL+2 which allows users to switch between cell entry modes.

PowerPoint updates

As with Excel, there are three updates that have been introduced to the iPad version of PowerPoint:
  • Presenter View - Many people had taken to using their iPad to run presentations while connected to a projector. In the previous version, your iPad would just show what was actually on the screen, but now you can enable Presenter View. This view shows your slide notes on your iPad's screen, as well as the slides that are coming up next while your presentation runs via the projector.
  • Easier inclusion of visuals - With the new update, all embedded videos and sound recordings now play natively over your iPad; meaning they will play directly from a presentation. You can also add media directly to a presentation from your iPad's Camera Roll, which means you can record and add content all from your iPad.
  • Better annotation tools - There are a number of new annotation tools, including an improved pen and eraser which are designed to make annotations on the iPad's touch screen show up on presentations more easily.

Updates across all apps

Microsoft has been listening to the feedback from Pad app users, and has introduced the three most requested features that apply to all three main apps: Word, PowerPoint, and Excel.
  • Send the file as a PDF - PDFs are one of the most versatile document formats for businesses. Because most systems have software to open these document, it's great for users who don't use Office. Now, you can send the document you are working on as a PDF directly from your iPad. You can find this option under the Share menu.
  • Better image editing - With the update, you can now tap on an image in any Office app to either crop or resize it. If you make any edits, and find they aren't to your liking, there is also the ability to revert to the original image by pressing Reset.
  • Support for third-party fonts - Some businesses prefer to use fonts that aren't included in Office. Up until now, only Office supported fonts could be used on the iPad, but the recent update implements support for third-party fonts (fonts not made by Microsoft) installed on your iPad.
If you are looking to learn more about Office 365 and iPad apps, contact us today to see how we can help.
Published with permission from TechAdvisory.org. Source.

August 12th, 2014

GoogleApps_Aug11_CWhile email is one of the most useful communication tools of the modern age, many people find it to be too impersonal for some business circumstances; preferring face-to-face interaction instead. For Google Apps users, there is one app that could be really helpful in increasing personal communication: Hangouts. In an effort to make the app more business-friendly Google has recently introduced a number of updates.

About Hangouts

As you may already know, Google Hangouts is the company's instant messaging and video calling platform. Introduced in 2013 as a way to consolidate the various messaging tools available to Google users, it allows business and personal users to communicate much as they would on other platforms.

For many Google Apps users however, Hangouts is an integral part of the Apps platform. Hangouts for Apps users is similar to the version used by personal account holders. You can message and join video calls on a number of devices, including your mobile phone, tablet, and desktop. The major difference is that Google Apps users have enhanced management tools and calling features, such as the ability to host group calls of up to 15 users, instead of only 10 with personal accounts.

In order to make Hangouts even better for Google Apps users, Google has recently introduced a number of business oriented changes that improve upon the Hangouts platform.

1. Enhanced terms and services

Before the recent update, Hangouts was actually under a different version of terms and services than other apps like Drive and Gmail. This meant that Hangouts wasn't getting the same high level of support and availability. The company has now announced that they have brought Hangouts under the same terms and services as other apps.

What this means is that there is now 24/7 phone support, 99.9% uptime, and increased security compliance. In other words, the Google Apps version of Hangouts has become more secure and reliable for your business.

The company also announced that Hangouts will soon be able to integrate with Google Vault, which will be able to archive conversations and chats. Businesses who have signed up for Vault should be see integration coming by the end of this year.

2. Easier joining of Hangouts video calls

In previous versions of Hangouts, all users needed to have a Google+ profile in order to take full advantage of the video calling and conferencing features. The problem with this is that not all users have, or want, Google+ profiles.

This kind of hamstrung users, or forced them to sign up for a social network they didn't necessarily want. Google has recently removed this restriction for apps users, and now anyone can use Hangouts. This means that you can start or join video conversations of up to 15 users on your computer, or via the company's Chromebox for meetings - a Google Chrome OS device designed specifically for hosting business meetings, and turning rooms into virtual conference rooms.

For users looking to take full advantage of the video conferencing features of Hangouts on their mobile or tablet, these features should be coming within the next few months.

3. Chromebox for more offices

As we mentioned above, Google's Chromebox is a device that allows users to turn a room in the office into a meeting and conference room. The device allows users to connect screens and cameras to conduct video calls with other users and offices and even collaborate on different Google docs and apps.

Recently, the company has introduced enhanced support for this device. One example is that the device can now support two screens - one for video calls while the other is say being used for a presentation.

While not for every business, Chromebox can be a viable solution for Google Apps users who need to conduct online conference meetings.

If you would like to learn more about Hangouts, or Chromebox, please contact us today to learn how we can help.

Published with permission from TechAdvisory.org. Source.

August 7th, 2014

Security_Aug05_CSecurity of your systems and technology is always an on-going battle and one you will likely never completely win. There are definitive steps you can take to ensure that your systems are secure, but we find that one of the most effective tools is knowledge. If you know a bit about how your systems can be breached, you can ensure a higher level of caution and security. To help, here are five common ways businesses see their systems breached.

1. You are tricked into installing malicious software

One of the most common ways a system's security is breached is through malware being downloaded by the user. In almost every case where malware is installed the reason is because the user was tricked into downloading it.

A common trick used by hackers is to plant malware in software and then place this software on a website. When a user visits the site, they are informed that they need to download the software in order for the site to load properly. Once downloaded, the malware infects the system. Other hackers send emails out with a file attached, where only the file contains malware.

There are a nearly limitless number of ways you can be tricked into downloading and installing malware. Luckily, there are steps you can take to avoid this:

  • Never download files from an untrusted location - If you are looking at a website that is asking you to download something, make sure it's from a company you know about and trust. If you are unsure, it's best to avoid downloading and installing the software.
  • Always look at the name of the file before downloading - Many pieces of malware are often disguised with file names that are similar to other files, with only a slight spelling mistake or some weird wording. If you are unsure about the file then don't download it. Instead, contact us as we may be able to help verify the authenticity or provide a similar app.
  • Stay away from torrents, sites with adult content, and movie streaming sites - These sites often contain malware, so it is best to avoid them altogether.
  • Always scan a file before installing it - If you do download files, be sure to get your virus scanner to scan these before you open the apps. Most scanners are equipped do this, normally by right-clicking on the file and selecting Scan with….

2. Hackers are able to alter the operating system settings

Many users are logged into their computers as admins. Being an administrator allows you to change any and all settings, install programs, and manage other accounts.

If a hacker manages to access your computer and you are set up as the admin, they will have full access to your computer. This means they could install other malicious software, change settings or even completely hijack the machine. The biggest worry about this however, is if a hacker gets access to a computer that is used to manage the overall network. Should this happen, they could gain control over all the systems on the network and do what they please on it.

In order to avoid this, you should ensure that if a user doesn't need to install files or change settings on the computer, they do not have administrator access. Beyond this, installing security software like anti-virus scanners and keeping them up to date, as well as conducting regular scans, will help reduce the chances of being infected, or seeing infections spread.

3. Someone physically accesses your computer

It really feels like almost every security threat these days is digital or is trying to infect your systems and network from the outside. However, there are many times when malware is introduced into systems, or data is stolen, because someone has physically had access to your systems.

For example, you leave your computer on when you go for lunch and someone walks up to it, plugs in a USB drive with malware on it and physically infects your system. Or, it could be they access your system and manually reset the password, thereby locking you out and giving them access.

What we are trying to say here is that not all infections or breaches arrive via the Internet. What we recommend is to ensure that you password protect your computer - you need to enter a password in order to access it. You should also be sure that when you are away from your computer it is either turned off, or you are logged off.

Beyond that, it is a good idea to disable drives like CD/DVD and connections like USB if you don't use them. This will limit the chances that someone will be able to use a CD or USB drive to infect your computer.

4. It's someone from within the company

We have seen a number of infections and security breaches that were carried out by a disgruntled employee. It could be that they delete essential data, or remove it from the system completely. Some have even gone so far as to introduce highly destructive malware.

While it would be great to say that every business has the best employees, there is always a chance a breach can be carried out by an employee. The most effective way to prevent this, aside from ensuring your employees are happy, is to limit access to systems.

Take a look at what your employees have access to. For example, you may find that people in marketing have access to finance files or even admin panels. The truth is, your employees don't need access to everything, so take steps to limit access to necessary systems. Combine this with the suggestions above - limiting admin access and installing scanners - and you can likely limit or even prevent employee initiated breaches.

5. Your password is compromised

Your password is the main way you can verify and access your accounts and systems. The issue is, many people have weak passwords. There has been a steady increase in the number of services that have been breached with user account data being stolen. If a hacker was to get a hold of say your username, and you have a weak password, it could only be a matter of time before they have access to your account.

If this happens, your account is compromised. Combine this with the fact that many people use the same password for multiple accounts, and you could see a massive breach leading to data being stolen, or worse - your identity.

It is therefore a good idea to use a separate password for each account you have. Also, make sure that the passwords used are strong and as different as possible from each other. One tool that could help ensure this is a password manager which generates a different password for each account.

If you are looking to learn more about ensuring your systems are secure, contact us today to learn about how our services can help.

Published with permission from TechAdvisory.org. Source.

Topic Security
August 4th, 2014

googleapps_Aug4_COne of the biggest Internet trends of the past half decade or so is the rise of mobile-based browsing. With the ever increasing number of smartphones and cheaper data plans, mobile Internet browsing is set to surpass desktop. Because of this, Google has recently introduced a slight change to their mobile search results that could have a big impact on sites that aren't mobile optimized.

First, a bit of background

Earlier this year, Matt Cutts from Google indicated that the company was on track to see the number of worldwide mobile Google Search queries surpass the number of desktop-based Google Search queries. This makes sense when you take into account the fact that there are an estimated 5+ billion mobile devices in the world, and only around 2 billion computers.

What figures like this mean is that mobile devices are quickly becoming the main way people use the Internet. Think about it for a second, when you suddenly want to find out some information online, you will often not be around a computer but will almost certainly always have your mobile device at the ready.

This trend will only increase, as more people spend more online time on their mobile devices. Essentially, the more people search on Google using their mobile device the more mobile traffic is driven to websites. Chances are, the number of mobile visits to your site has been increasing. Some businesses like those in the service industry, have seen the number of mobile visits on their sites increase year-on-year.

Google's recent Search for mobile change

In early July the company announced that, "In English search results in the US, we will indicate to searchers when our algorithms detect pages that may not work on their devices." What this means is that when using Google Search on your mobile device you should see a warning message in the results list. This message will show up under the site name and address and will tell you that some page elements aren't compatible with mobile devices and therefore won't load.

For example, if you search for a restaurant and one of the pages in the results has an Adobe Flash-based site - which isn't usually supported by most mobile operating systems - you will see a warning, telling you the site may not load correctly.

What does this mean for my business's site?

The major issue here is that many businesses have sites that have been written in older programming languages, like Adobe Flash, which are no longer used by the major mobile systems. If a mobile user sees that your site won't load properly on their mobile device, there is an extremely high chance that they will ignore it. This in turn means a likely decrease in the number of page visits and potential business.

Google has noted that they will not penalize sites not catering to mobile devices by showing them lower in mobile-based search results. But you can bet that sites with code that is not understood by mobile devices will see a decrease in traffic and over time come down lower in the results.

What can my business do?

Let's face it, mobile is here to stay so it would be a good idea to ensure your site is mobile optimized - it doesn't have to be strictly mobile, but it needs to be accessible and readable on mobile devices. The first thing we recommend is to grab a mobile device - iOS or Android 4.1 and newer - and search for your site using the major search engines. When you find it, try to load the pages. If you can't load the site, or see blank pages then you need to take steps to fix that.

In other words, if your site is older than a couple of years, you may want to think about redesigning, or modernizing it. We agree that this is an investment, but if your business relies on your website it is well worth it.

Looking for help ensuring your site is mobile optimized? Contact us today to see how we can help.

Published with permission from TechAdvisory.org. Source.

July 30th, 2014

SocialMedia_July28_CA common use of LinkedIn is the curation and sharing of content with fellow colleagues and users. The business oriented social platform has a wide variety of features that encourage users to share content, and earlier this year its own content creation platform was implemented for select users. Now, the company has rolled out the new publishing platform for all users to take advantage of.

About LinkedIn's new publishing platform

Like other social networks, LinkedIn allows users to publish posts on their profile which are then visible to other users. In the past, there was a limit as to how long the posts could be, which influenced how users shared the content they generated. Most would simply copy and paste a link to their content into a post on their LinkedIn profile.

In an effort to make sharing thoughts, ideas, expertise, etc. easier, LinkedIn has implemented the long-form post. This feature allows you to create longer content, such as blog articles and opinion pieces, and post this directly on LinkedIn. In other words, you can now use LinkedIn as a blog which is shared with your connections.

If you create long-form content, this could be a useful way to get posts out to an even wider audience than through your blog. This is because when you publish a post on LinkedIn, it becomes part of your overall profile, with the post being visible under the Posts section of your profile. New long-form posts will also be published and shared with all of your contacts automatically.

This means that you could technically increase the overall reach of your content, especially if the content you produce is useful to your LinkedIn connections.

Writing long-form content on LinkedIn

If you would like to start publishing long-form content using your LinkedIn profile, you should be able to do so by:
  1. Logging into your LinkedIn profile.
  2. Pressing the pencil in the box that says Share an update…
Note: This update is still rolling out to users, so you may not be able to produce long-form content just yet. If you don't see the pencil in the Share an update… box, you will need to wait for a few weeks, or until you get an email from LinkedIn saying the feature is ready for you to use.

If you do see the pencil icon, click on it to open the long-form post screen. It looks like most other Web-based publishing and writing platforms with the usual formatting buttons and text field where you input the content.

You can write your article directly on this page, but many choose to write using a program they are comfortable with and then copy and paste into the text field. If you want to add images to your post, you can simply click where you would like the image to slot into the content and select the camera icon from the menu bar above the text field. Select the image and hit Submit. You can then resize the image by clicking and dragging on it.

Saving and editing your content

Once you have finished writing we strongly recommend you hit the Save button at the bottom of the text field. This will save the content to your profile, but will not post it. This means you can edit the content before publishing. To do this, click on Preview which will open your post in another window, allowing you to see what the post will look like on your profile.

While in Preview mode, be sure to check the spelling and grammar, along with the overall formatting. If you spot anything that needs to be changed simply switch back to the editing tab on your browser and make any amendments.

When you have finished writing, formatting, and editing you can then hit the Publish button. This will then publish the content on your profile and share it with your connections.

If you have content that you think your connections and colleagues would benefit from reading, then this new LinkedIn feature could prove to be useful and should be considered as a larger part of your overall content strategy.

Looking to learn more about LinkedIn and how you can leverage it in your business? Contact us today to see how we can help.

Published with permission from TechAdvisory.org. Source.

Topic Social Media
July 29th, 2014

Office365_July28_CYammer has become an increasingly popular Web app among businesses today. With integration and updates from Office 365, Yammer allows organizations to enhance workflow and productivity through seamless communication. To that end, Office 365 has introduced its latest Yammer-based update, simplifying the login process for Yammer. Let’s take a look at what Yammer really is and see how this simplified login works.

What is Yammer?

Yammer is Microsoft’s social network platform, focusing on your business and your organization’s clientele. In order to join, you must have a working email address from your company’s domain, which will also enable you to create external networks to allow non-employees like suppliers and customers to communicate with your company effectively and easily.

What is simplified login and how do I turn it on?

Simplified login integrates Yammer and Office 365 through user mapping to save you time when signing into Yammer via Office 365. Here’s how to turn on the simplified login feature:
  1. Administrators must sign into Office 365 using the global administrator account.
  2. Select Admin, Sharepoint; and once in Sharepoint admin center, select Settings.
  3. On the Settings page, under Enterprise Social Collaboration, select Use Yammer.com service.
  4. Click on Yammer from Office 365 to check that you won’t have to log in again and can start connecting with people right away.
If you previously made Yammer the primary social experience for your organization, you can enable this for your Office 365 users by following these steps:
  1. Access Sharepoint admin center and select Settings.
  2. Under Enterprise Social Collaboration, click the Use Sharepoint Newsfeed button to clear previous settings
  3. Select Use Yammer.com service and click Ok to apply changes. Each of these two updates might take up to 30 minutes to complete
  4. Once you’re done, Yammer will replace Newsfeed in the Office 365 navigation.
Keep in mind that users without existing Yammer accounts are taken to a streamlined signup and verification process. And although user mapping saves time, it’s not a complete single sign-on solution, meaning when you go to Yammer.com directly or use Yammer mobile apps, you still need to log in with your Yammer.com credentials. Looking to learn more about Office 365 and its functions? Call us today and see how we can help.
Published with permission from TechAdvisory.org. Source.

July 29th, 2014

GoogleApps_July28_CIn June, at Google's annual developer's conference, the company announced that a new version of Google Drive would be implemented in the near future with some interesting changes. In mid July, the company made good on those promises and began rolling out the new version of Drive to users. If you use Google Drive, there is a good chance that the update is available for you now, so here is a brief overview of those changes.

How to activate the new Google Drive

If the overall look of Google Drive hasn't changed for you yet, you may be able to trigger the update by:
  1. Logging into Drive.
  2. Pressing the Settings cog at the top-right.
  3. Selecting Experience the new Drive.
The app will reload with the new version. If you don't see the option to upgrade to the new Drive, try signing out of your account and then signing in again. Should that not work, you may have to wait a few weeks or talk to your account admin as they may not have enabled the update.

Looking at the new Drive

When the new Drive loads you will notice that the menu bar that goes across the top of the screen has been enlarged and the icons have changed slightly. Now, there is a tab that says My Drive with a gray arrow beside it. Clicking the arrow will allow you to create new folders in My Drive or upload documents or files.

Another icon of note is the information icon (i in a grey circle). Clicking this will enable the information panel, which shows you useful information about the file or folder you are looking at. For example, if you click on a document you will see the Activity Feed with information about who has worked on the file, who created it, etc. Clicking on Details will bring up an overview of the file along with information such as where the file is stored, who owns it, and the last time it was modified.

Aside from the bigger toolbar at the top of the page, the files and folders have also been modified, and enlarged, with files having live previews of the text and information they contain.

Creating files in Drive

The next thing you will notice about the new version of Drive is that the Create button is gone, replaced by the New button. Pressing it will bring up a drop-down menu with the following options:
  • Folder - Create a new folder at your current location. E.g., if you are in the My Drive folder, a new folder will be created in My Drive.
  • File upload - Upload a file to the folder you are currently looking at.
  • Folder upload - Upload a folder which will become a subfolder in the folder you are currently looking at.
  • Apps - e.g., Google Docs, Google Sheets, Google Slides. Click on one of these Google Drive apps to create a new file. This will be placed in the folder you are currently looking at.

Managing files in Drive

Google has made managing and interacting with your files on Drive much more similar to interacting with files on your desktop. You can now click and drag around files and folders to select more than one at the same time. Right-clicking on files brings up a menu that allows you to interact with files and folders.

You can also use the same commands on Drive to select multiple files or folders on your computer. For example, holding down CTRL and clicking on files will allow you to select multiple files. You can then interact with these by right-clicking on them, or move them by simply clicking and dragging.

Possibly the biggest change however is that to open files in the new Drive, you are going to have to double click on them - the same as you do on most desktops. While this will take a few minutes for some users to get used to, it really makes Drive feel more like a Web-based desktop which is something many users will undoubtedly appreciate.

If you are looking to learn more about Google Drive and how it can fit into your organization, contact us today to see how we can help.

Published with permission from TechAdvisory.org. Source.

July 22nd, 2014

GoogleApps_July21_CAs businesses increasingly move online, the amount of content produced and viewed is growing exponentially. Some companies produce so much content that it can be tough for visitors to find what they are looking for on your website. One solution to this lies in Google's Custom Search, which allows you to create your own search engine for your site.

What is Google's Custom Search?

Google Custom Search is a tool you can add to your website that allows people to search on your website. The best way to think of this feature is that it allows you to add a customized search engine to your site. This search engine uses Google's core search technology to help your users find the content they are looking for on your site.

While at first glance this feature looks exactly like a Google Search bar, it does offer some customizable options, including:

  • The ability to apply your site's theme and feel to search results.
  • The ability to enhance user experience through auto complete suggestions, refinements, and promotions.
  • An understanding of user behavior through Google's powerful Analytics.
  • Google's AdSense, which could help your company create revenue through ads.
  • The ability to set which sites are searched and see certain content and results emphasized over others.
While you get Google's powerful Search tools on your site, the results won't include Google Web Search features like individualized results, timetables, calculator, etc.

Creating your very own search engine

If you would like to create your own personalized search engine you can do so by:
  1. Going to the Google Custom Search homepage (www.google.com/cse/).
  2. Clicking on Create a custom search engine.
  3. Entering the Web address of the site, page, or domain that you would like to search to be applied to.
  4. Naming the search engine under Name of the search engine. Note: Try to keep the name as short as possible and be sure to refrain from names that are copyrighted e.g., Google.
  5. Clicking Create.

Working with your new search engine

Once you have created your search engine, you should see the control panel with the engine listed when you go to the CSE homepage (www.google.com/cse/). You will see your search engine listed on the page, and clicking it will open more advanced options related to your new search engine. These options are:
  • Setup - Edit the details of your search engine, add more sites to search, connect AdSense, change indexing options.
  • Look and Feel - Pick the theme and layout of your search engine. You can pick from preset options, or manually pick the colors if you want to match them to your site.
  • Search features - Improve the effectiveness of the search engine with autocomplete, synonyms, and refinements (e.g., give preference to one page or to specific search terms).
  • Statistics and Logs - Track the statistics related to your search engine and set up integration with Google Analytics.
  • Business - Options for business users who have paid for CSE. You can change things like ownership, and access APIs (Application Programming Interfaces).
In the setup screen, under the Details section are two important buttons:
  • Public URL - This will give you the URL that you can share or type in the URL bar of your browser to get to your search engine.
  • Get code - This will give you a snippet of HTML code that you can put into the code of the webpage you would like to place the customized search engine on.
If you are going to be putting this search engine onto your website, we strongly recommend that you take the time to set up the different options and themes before copying and pasting the code into your page.

This Google function could prove to be useful for businesses of all sizes, especially those who produce a lot of digital content. If you would like help setting this up, or would like to learn more about this, and other useful features, contact us today.

Published with permission from TechAdvisory.org. Source.